Portals

iAdapt Portals can be used by organizations to fulfill information dissemination, employee communication and business process automation needs. With iAdapt Portals an employee or manager can complete leave forms, change personal details, check on company policy, expense claims, performance reviews, view current and historic payslips, to name but a few of the available functions. Managers can approve or reject applications or enquire on current, pending or completed transactions. Human Resource staff can concentrate on managing employees while information is monitored, captured, validated, approved and then automatically posted into the HR & Payroll system.

Employee Portals Intranet - iAdapt Portals
iAdapt Portals is a new generation of web based Employee Self-Service that incorporates advanced features such as workflow and document management.

With iAdapt Portals an employee can:

• Change personal information
• Complete applications such as leave and view their status
• View job details
• View salary information including current & historic payslips
• Apply for internal job vacancies
• Apply for training courses
• Get useful lists such as telephone and email addresses
• View and post news stories
• View policy and procedure manuals
• Attach supporting documentation to applications like changes in marriage details and sick leave

Managers can:

• Approve or reject applications
• Manage departmental training requirements
• Manage the full disciplinary procedures via a workflow engine online in any geographical area
• Manage appraisals and competencies by employee by department
• Enquire on current, pending or completed transactions
• Graphically check on the status of applications via workflow interface
• View audit trails and documents attached to applications

Human Resource staff can concentrate on managing employees while:

• Information is captured, validated, approved and then automatically posted into the HR & Payroll system.
• Graphically check on the status of applications via the workflow interface
• View audit trails and documents attached to applications
• Change online documents such as policy and procedure manuals
• Create, suspend or change the access rights of employees

iAdapt Portals can notify you via email and/or cellular phone SMS (Short Message Service) when an application has been approved or rejected

Functional Overview of iAdapt Portals

• Employee view and update access to screens
• Manager view and update access to screens
• Data Accuracy: Proactive data accuracy management
• Interactive audit trail .Track and Trace
• Graphical leave calendar for employees and managers
• Organogram
  • Security hierarchy based on organogram
  • Browseable by Managers
  • Access to sub-ordinates data
  • Access to Track and Trace for all employees
• Payslips
  • View current
  • View historic
  • View current month.s payslip before pay run
  • Option to .push. payslips to employees
  • Digitally signed
  • Encrypted
  • Password protected

• Workflow
  • Built in workflow
  • Workflow access for all employees (especially Leave and Training workflow
  • Track and Trace
  • Process Designer
  • Escalations and Service Level Manager
  • Alternate reporting structures

• Document Management
  • Built in document management capability
  • Support for multiple input queues (Scan, Fax, Email etc.)

• Communication (Alerts etc.)
  • eMail
  • Secure SMS that requires no web connection
  • Pager
  • email and SMS of Birthdays
  • Fax and eMail to 3rd Party

• Track and Trace
  • Audit of all actions
  • Audit of before and after image
  • Shows work in progress data
  • Shows work in progress processes
  • Interactive enquiry
  • Inteli-fix for allocation errors and data integrity

• Management Consoles
  • Manager mode
  • Built in .Help Desk. support mode
  • Administrator's mode

• Options
  • Forms designer
  • Process Designer
  • Digital dashboard
  • Integration to Shared Team Services
  • iAdapt Portal
  • iAdapt Workflow
  • iAdapt Documents
  • Standard generic portal functionality included
  • Can be used for applications beyond employee Portals
  • Biggest employee Portals user group in South Africa
  • HR and Payroll system agnostic
  • Interface to other non HR and Payroll systems